Complete event planning

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We plan your meeting using our professional knowledge and experience with contracts, negotiations, suppliers, pricing, budgets, concepts and designs, marketing, demographics, and logistics.  Pegasus Planning acts as an extension of your team, ensuring that no detail is missed during the planning process.

• Strategize to accomplish your event goals.
• Provide location assistance, identifying the best hotel(s) or venue(s) for your needs.
• Research and manage your RFP process for upcoming conferences.
• Negotiate contract terms and concessions on your behalf.
• Plan meeting details, manage budgets, and coordinate vendors.
• Arrange food & beverage, audio-visual equipment, tours, transportation, etc.
• Lend a creative flair to add interest and style to your event.
• Overall on-site management - full support to ensure everything runs smooth.
• Post event follow-up, bill reconciliation, tallies, and reports of final numbers.

Face-to-face communication is still the best way to build relationships and connect meaningful with other people.  We help facilitate that relationship. Pegasus Planning creates a personalized conference so your event is more inviting, engaging, and appealing. Your audience deserves a distinct adventure.  We listen to your goals, acquire everything you need, and design something original.

During the planning stages, we discuss the initial event concept and design, marketing, demographics, and logistics with you. We use our experience and network to find your perfect venue and hotel rooms. We create budgets, negotiate your contracts, and find needed suppliers. We get creative with decor and entertainment. When the event date arrives, we are there on-site, executing the plan, making sure your guests are taken care of, and freeing you to focus on the reason you have come together.

Big or small, customers or associates, we tailor your meeting with your audience in mind. We help with the creativity and planning so you can concentrate on the reason why you're bringing the group together.  We will dive-in and book your hotel reservations, coordinate group dinners, arrange transportation, and all other details your meeting needs.

Let us help you transform a business meeting into an event that pulls people together for the benefit of your company. 

Thanking your customers and associates is a best practice for any business. Statistics show people do business, and perform better within a business, when they work with colleagues and leaders they know well and with whom they feel comfortable. Technology is great, but face-to-face interaction wins when it comes to relationships! Planning an event that conveys your appreciation may be tough to fit into your schedule. Pegasus Planning can put together anything from a distinctive day/night out in your city to an exciting excursion that takes everyone away from it all. Let us handle the details so you and your staff are not taken away from your core business. 

Are you yearning to do something different? Perhaps a customer golf tournament, football game or fishing trip - and maybe add in a tailgate or a special dinner afterwards. Or how about an associate awards gala or annual holiday party - maybe this year it's a Halloween party or masquerade ball. What about offering your sales team an incentive trip? Employees have been known to work harder toward a nice, expenses paid trip. Let us work together to create something as unique as your goals, your audience, and your business needs! Contact us to brainstorm the best event for your group.